Posts Tagged ‘PowerPoint Design’

Guest Blog – 2 Cool 4 Skool or Old School..?

Friday, April 19th, 2013

Blogs are a marvellous way of getting things off your chest.

I’ve personally used the blog to highlight the importance of respecting your audience, frustration at tech myopia and the power of pies (or to be completely clear, pie charts).

In a similar vein, guest blogger Eamonn Wilcox ponders the latest (and worrying) presentation craze of art over substance.

As my new on-line hero Conor Neill, says the best way to grab someone’s attention is to tell a story.

As soon, as we hear the words ‘once upon a time’ we listen to what comes next. Excellent stories engage, entertain and enlighten, but the best ones are always, always about people. Presentations should do this too; it’s the relationship between the audience, the speaker and the material that makes the good ones great.

We can now make slides almost instantly and ‘for free’. Producing presentations has become so simple, bosses don’t even give them to the PA to do, let alone hire someone in. However to paraphrase Ruskin:

“There is hardly anything in the world that someone cannot make a little worse and quicker, and the people who consider ease alone are that person’s lawful prey.”

Just because everyone can now make trendy slideshows, just like poetry slamming, baking or karaoke, it doesn’t mean they should.

The truth is that most businesses are still run by folks who appreciate language, structure, spelling, rigor, relevance,research and respect. When Marshall McLuhan said “the medium is the message” I don’t think he could have seen how far down that darkening path we would go.

They say don’t shoot the messenger, but sometimes the ‘medium-er’ has it coming.

Considering what a presentation’s for is always more important than which cute images were used or how it looks on facetwitterblogged-in. “Totally awesome” presentations about how to make this “totally awesome” presentation and what makes it “totally awesome”, are totally awful. It’s just online onanism.

The pervasive perky pastels and peppy pictures popping up in packs produced by purported professionals probably prohibit presentations appearing appropriate, practical, practicable, pertinent or persuasive. (Whew!)

You could say that the new gurus are giving their clients what they ask for, or that the garish graphics distract from the blinding flashes of the obvious, and that charm or charisma compensate for the lack of content. However, it’s dangerous to put cutting edge cool in the hands of the clueless, credulous and the convinced.

It really doesn’t matter if you’re old school or too cool for school, there are no extra marks for double underlining the title in red, adding stickers, putting it in a binder and we don’t need to see the all the workings in the margin.

You still need to

  • Do your homework,
  • Understand the assignment and
  • Answer the question.

Now, please turn over your papers.

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Guest Blog – In Response to OSMCs

Tuesday, April 16th, 2013

One of the most talked about blogs in recent months was our criticism of Old School Management Consultants (or OSMCs for short).  Much to our delight, the debate rumbled away on LinkedIn for some time with one particular voice, Eamonn Wilcox, catching our attention.

Eamonn kicks off this week of Guest Blogs by sharing his view on the debate based upon his years of experience working alongside OSMCs and reveals that behind the slide clutter, there was some smart thinking…

Once upon a time, creating visuals was time consuming, and very expensive.  It needed rare skills, patience, software and equipment. Because of this, everyone looked long and hard at visual aids before using them. Then people noticed that Microsoft Office not only had Excel and Word, but also this slide thingy PowerPoint and the floodgates opened. Après Mac le deluge.

25 years ago, I worked at a London Mac Dealer. I was the DTP person who became the Presentation Guy. Then someone offered me a job making presentations on-site for a big Old School Management Consulting (OSMC) firm in Germany, starting the next night. I borrowed the manual for Aldus Persuasion, read it on the flight over and the rest as they say is history. I travelled all over Europe, 65-70 hours a week for eight years, making PowerPoint slides, lots and lots of them. Many so packed with information that you had to work on an A3 in Claris Draw and paste it in. Something, which would send today’s experts screaming from the room. But…

For OSMC making presentations was a core skill, not only the software side, but also how to structure an argument, overcome objections and close the deal. Cramming information onto a slide was often deliberate, showing how complex or absurd a situation was, followed by an image implying ‘if you hire us we can make it go away”. Convincing someone that things needed fixing usually meant first showing the mess they were in.

It is not that OSMC didn’t appreciate design principles but business principles were just as important.

Old School Management Consulting took their client’s needs very seriously indeed. They always started by looking carefully at the customer and their industry before taking their money.  However it worked, they gave the client what they wanted and more importantly what they needed. You can’t give an honest answer until you ‘get’ the question, once you really understand, then it’s what you say and the way that you say it ‘that’s what gets results’.

Of course, some of it was pro-forma work, find and replace a logo and off you go. However, there was a real appreciation for the craft of putting stuff together quickly and efficiently. Clients were impressed by how good it looked and quickly it was done. I had a great time working hard with smart people and got paid for it. Eventually a client made me an offer I didn’t refuse and I moved on.

The crime of packing too much into a page, alas, became the new norm for people who didn’t know what they were doing but had seen it done. So before we trash talk the OSMC remember:

  • What the audience need to hear is still more important than what you want to say.
  • Making it clear is still more important than making it pretty.
  • You’re not a really a professional at something until you’re paid to do it.

Tremendous points well made, Eamonn – who knew..?  Thanks again for your contribution – let the (latest) debate rage on!

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Kicking off a week of Guest Blogs

Tuesday, April 16th, 2013

We love our blog.

Not only does it provide us with a quick and satisfying medium to sound off about presentation topics that either delight or frustrate us, it also acts as a platform for those that feel the same levels of passion.

Comments, thoughts and ponderings hit us via LinkedIn, Twitter, Facebook and via the blog pretty much every time we put forward our thoughts…and we love it.

In light of this, we’ve handed over the Eyeful blog to regular readers who have something to sound off about.  It may be in response to one of our earlier blogs, a current hot topic or something they simply had to get off their chests.

Whatever the reason, we thank and salute them for their enthusiasm, passion and insight.

Read on…this is going to get interesting…

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Every cloud has a silver lining…or life in the fast lane?

Thursday, March 28th, 2013

Speed cameras are a constant source of debate and grumbling amongst UK drivers – are they a source of revenue or do they improve road safety? Debates aside, this story is about turning a negative into a positive.

Last year UK consultant Paul Newsome received the dreaded letter informing him that he had been photographed exceeding the speed limit whilst driving in Hull. Paul was presented with two options: take the fine and points or pay the fine and attend a road safety awareness course. Of course, Paul opted for the latter and duly signed up to attend the one-day course.

The course, for those careful, law-abiding drivers who don’t know, involves a presentation followed by some practical advice. Now Paul has been a presentation consultant with Eyeful since 2009 and is always spotting opportunities to improve poor slides. By pure chance the Road Safety Partnership had already contacted Eyeful for a quote and it was our Presentation Optimisation methodology that gave us the edge over other companies and helped us to win the contract. Along with Paul’s “experience”.

Cut to a few months down the line and delivery of the new  ‘High Vis’ version of their original presentation.  The process was a familiar one to anyone who has experienced the Presentation Optimisation methodology, as Paul explains:

“It’s a slightly different scenario to most of our customers but the theory is the same. A presentation needs to have a structure that ensures audience engagement – perhaps more so in this case as many attend the course with a very cynical or negative attitude and need convincing that the information being shared is relevant and important.

Most importantly the presentation needs to encourage and facilitate active and positive contribution to the session whilst being memorable so that it is not just about what they see on the day – it’s about adopting it in their day to day life after the course”

The feedback has been fantastic and we’re proud to have made such a positive impact on something as important as road safety.

In some ways we hope that you do see our work… but on the other hand, we understand that you probably hope you don’t.

Either way, Paul is naturally a much better driver thanks to this experience!

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Your Audience – Give A Little Respect…

Thursday, March 21st, 2013

The more you think about it, the more obvious it is…yet too often, we see presenters forget this most basic of rules.  The audience is king/queen.

I was reminded of this recently when speaking at an event.  The agenda was a Who’s Who list of speakers who had a huge amount of knowledge and experience in their field (I know what you’re thinking – what was I was doing there?).  The audience was made up of senior people, all of whom had got up early or invested in a hotel to attend the event.  It was as friendly and enthusiastic crowd as you could have hoped for.

And then things started going awry…

The first speaker didn’t inspire confidence.  He seemed to bumble through his slides, reading most of the bullet points out and looking genuinely surprised at some of the animations that befell him.

The audience started to look uneasy.

The next presenter was great – got everyone back on track by sharing her enthusiasm for the topic and demonstrating it through stories, strong visuals and building a real connection with the audience.  The energy returned to the room.

Unfortunately the entire morning was like a rollercoaster – for every engaging and prepared presenter, there was the cliched “bumbler”.  Outside of issues around message, structure, content and visuals (I could go on), the latter group displayed one consistent trait – a lack of respect for their audience and the event.

As a presenter, every presentation represents an investment in you by the audience.  It’s the obvious stuff like time and attention but also something a more intimate – their willingness to connect with you and your story.

It’s a huge privilege…

Despite this investment on their behalf, we all too often see presenters pay scant regard for their audiences and simply “roll up” and deliver the same pre-canned, half-baked presentation that not only fails to interest the audience but also, from their tone and approach, bores them too.

When preparing your next presentation, please ensure the very first thing you consider is the audience – treat them with the utmost respect.

They are opening themselves and their minds up to your message.  They probably don’t need to and, chances are, they have a whole bunch of other interesting stuff to be getting on with…yet they chose to invest their time, energy and attention to you.

Forget this at your peril.

I’ve seen it happen…and it wasn’t pretty.

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Jaw Dropping Design Combined with Gob Smacking Patience

Monday, March 4th, 2013

I’m currently in the thick of the biggest project of my business life and, for the most part, having a whale of a time.

It’s “full-on” nature means that the tempo of my normal working (and personal!) life has been temporarily tweaked.  It has meant more research, more thinking, more “big question pondering” than ever before.  Exciting but also a little wearing over a sustained period of time.  You see, patience is not something I’m particularly known for…

And then I found an inspiring video of UK based artist, David A. Smith.  David had been commissioned to create the album cover for US music behemoth, John Mayer – a high profile gig for any design company let alone for a cottage industry artisan like David.

The video shares two simple truths – great creativity is earned and takes time…in this example, a lot of time.

Rushing a project like this would have taken the “human essence” out of the equation, a cost that nobody was willing to pay.  The end result speaks for itself…

So grab a coffee and take a few minutes out of your busy day to see how great creativity coupled with incredible patience, tenacity and commitment delivers something very special indeed.

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The Curse of The Consultant – Content Cramming

Monday, February 25th, 2013

“A consultant is someone who takes the watch off your wrist and tells you the time”

We’ve all heard the jokes about management consultants.  Depending on your experience, you either nod knowingly and tut quietly to yourself or politely laugh and wonder what all the fuss is about.

Ultimately, the “old school management consultant” (or “OSMC”) style associated with high fee, high profile companies – you know the ones we’re talking about, they specialised in confusing charts, thick reports and having a slightly supercilious air about themselves – became a figure of fun…and thankfully are now few and far between.

Whilst the expensive and ultimately flawed report may well have found it’s way into the shredder, the OSMC’s influence can be felt in companies across the land.  And it’s not good news.

Many OSMC’s were judged on the amount of data they produced.  The thinking was clear – more data shared, the more comprehensive the study…and ultimately the more valuable for the client.  Makes sense in a twisted sort of way…and so ramping up the content became the norm.

The problem is that this profusion of content slowly found it’s way from the OSMC’s usual weapon of choice, the verbose Word document, into other forms of communication including the lowly PowerPoint presentation.   What you end up with is something like this:

And the creation of such horrors is where the rot really sets in*.  Businesses were faced with a dilemma – if management consultants were the clever ones who we should all look to emulate, then shouldn’t we all be creating similar looking complex slides…even though whenever we present them, we’re faced with a sea of confused/unengaged faces?  Tricky.

To make matters worse, many OSMCs made the leap from running big-ticket projects to running the companies.  And cluttered, overly complex slides became the cultural norm in companies across the World.  Need proof?  Look no further:

It’s something we battle with day-in, day-out…and it would seem few companies are immune.  From globe-straddling mega-businesses to fast-growing start ups, they’re all having to fight hard and think harder against creating overly complex slides.  I guess that’s why Eyeful exists…

If you were to take away just one message from this heartfelt rant, this is it – when it comes to OSMCs, everything they tell you about presentations is wrong.

Step away from the content and embrace the message.

* Somewhat alarmingly, this slide was only produced in 2009, thus proving the influence of the OSMC lives on!

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All hail the weather presenters (pun intended)

Thursday, February 14th, 2013

There’s no doubt us Brits are a little obsessed with the weather.  From slavishly watching reports on impending snow-based gridlock to the fervent prayers for a summer with at least some sun, we’re hooked.

This puts the lowly weather presenter under a lot of pressure.  They need to clearly and succinctly share a lot of potentially technical information with their audience.  Their audience will all have slightly different agendas/interests depending on where they live or their travel plans.  Oh, and they need to do this day in, day out (on the hour in the mornings!) so keeping it fresh and engaging is also important.

A tough gig for any presenter…so how do they do it?

Spookily they rely on the 3 key facets of effective presenting that form the basis of our Presentation Optimisation methodology:

  • A clear message
  • The right content
  • Powerful and valuable visuals

Each and every weather forecast starts and finishes with the big message – it’s either going to be rainy, sunny, changeable…  Whatever the forecast, the message is delivered in such a way that the audience knows how exactly the weather is going to impact them (and whether packing an umbrella will prove to be a good idea).

That message is then supported by a level of content that demonstrates how and why the weather is behaving in a particular way.  As an audience, we nod sagely at talk of high pressures coming in from the east but the truth is that this content is shared to merely back up the important message (in the case of the UK, it’s going to rain).  Adding extraneous content merely gets in the way and runs the risk of confusing the message.

To push it over the line, TV presenters use visuals to demonstrate the key message.

The presentation genius of the weather guys and gals is here for all to see – rather than overly complex graphics of isobars and other meteorological clutter, they use simple icons* to help deliver the overarching message – it’s going to rain, don’t forget your umbrella. Visually, less is more when delivering a simple message.

Now apply this thinking to your business presentation…

Do you have a clear message?  Are you running the risk of confusing or reducing the impact of the message by cluttering up the presentation with content you simply don’t need?  Are your visuals helping you clearly deliver on your message or there to justify your content (hint – it should be the former).

Get this right and you’re on the road to what we call Presentation Optimisation…and a more engaged informed audience.

* It’s interesting to note that the BBC received a lot of grumpy letters and e-mails a few years ago when they moved away from their super simple weather icons to a more animated version.  If the animation is getting in the way of delivering a clear message (a la over engineered PowerPoint, Keynote and Prezi presentations), you run the risk of terminally confusing your audience.

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Presentation Pressure..?

Tuesday, February 5th, 2013

Presenting brings with it all manner of pressure…  Heart palpitations and sweaty palms are commonplace in meeting rooms and conference halls the world over, as presenters wrestle with the fear of stumbling over their words or completely losing the plot as they deliver their slides.

A statistic often dragged out and dusted down at this point is; that more people are terrified at the thought of standing up and presenting to an audience than they are of dying. This is typically followed up with the quip, “So they would rather it be their funeral than give the eulogy at someone elses”.

Funny…but the impact this fear can have on a presentation is deadly serious.

We have recently used our Presentation Optimisation methodology to develop a deck for a lovely customer who is presenting today at Buckingham Palace …to HRH Prince Andrew.  Gulp!  Now that is a high pressure pitch!

Both our Presentation Designer, Nicola, who worked on the deck and Consultant, Paul, who developed the messaging and drew up the initial storyboard are happy to boast that they have created slides for royalty.  But, more importantly, we can take great pride in equipping our customer with a presentation that the presenter has complete confidence in.  Once the confidence kicks in, the pressure ebbs away… our job is done.

So best of luck to our lovely customer and we eagerly await an update on how it all went.  Perhaps we could get our Customer Champions to survey the Palace to get their view on it?  Maybe not…

So, if you need some help dealing with those presentation nerves, start with the basics and get your content and story straight and build from there.

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Panic Over – Eyeful Arrives in Europe

Tuesday, January 22nd, 2013

The EU has had a tough time of it over the last few years.  Economies wobbling, internal squabbles among member states and the perennial debate over how bendy a banana should be (no, really – see here).

No fun for anyone…

However 2013 looks like all of this cross continent tension could be a thing of the past.  The reason?  EyefulPresentations.EU has landed.

You see, we have a sneaking suspicion that much of the recent turmoil is down to poor communication and a dearth of engaging visuals.  Granted, this might be over simplifying the internal workings of one of the World’s most complex and powerful economic entities…but we feel it’s worth a punt.

Either way, we believe the launch of our new EU website is good news for all European businesses.  With us supporting your business through our Presentation Optimisation methodology, you can at least tick of “clearly communicate with prospects and customers” off your to-do list.*

* We know it works because it’s going down a treat with the Dutch, Irish and Eastern European customers.

To learn more about our ability to support companies across Europe, simply visit the website or give us a call.

Merci/Vielen Dank etc etc

 

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